Legal Administrative Assistant - Labor & Employment

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.

A Legal Administrative Assistant, provides administrative and clerical support to the department by coordinating daily administrative activities, managing documentation, and assisting personnel with operational needs.

At Valero, this role performs duties that support our commitment to advancing the future of energy through innovation, ingenuity, and unmatched execution, including\:

• Prepares assignments in a timely, efficient and accurate manner for all department personnel.
• Creates and maintains files in Legal’s preferred document retention system.
• Maintains office supplies and coordinates with service providers, where applicable, to ensure hardware (copies) and software are functioning correctly.
• Compiles data for routine reports from a variety of sources, including SAP, etc.
• Answers telephones, takes messages, routes calls appropriately and resolves routine inquiries.
• Schedules and maintains calendar of appointments and coordinates travel arrangements for department personnel.
• Collects expense data and files expense reports for departmental personnel.
• Assists with coordinating meeting events.
• Receives and directs visitors.
• Processes all incoming and outgoing mail, including legal documents.
• Processes invoices and requisitions, reconciles time cards, monitors and reconciles controllable expenses, assists in the preparation of annual budgets and handles other administrative functions.
• Generates and distributes reports concerning/affecting the activities of the functional area on a scheduled or unscheduled basis, including the preparation of departmental presentations.
• Maintains confidential records.
• Interfaces with employees and outside counsel to aid in the provision of Legal services, including coordinating with employees to pick up or sign documents.

This position is hourly nonexempt status, which means you are eligible for overtime pay.

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.

A Legal Administrative Assistant, provides administrative and clerical support to the department by coordinating daily administrative activities, managing documentation, and assisting personnel with operational needs.

At Valero, this role performs duties that support our commitment to advancing the future of energy through innovation, ingenuity, and unmatched execution, including\:

• Prepares assignments in a timely, efficient and accurate manner for all department personnel.
• Creates and maintains files in Legal’s preferred document retention system.
• Maintains office supplies and coordinates with service providers, where applicable, to ensure hardware (copies) and software are functioning correctly.
• Compiles data for routine reports from a variety of sources, including SAP, etc.
• Answers telephones, takes messages, routes calls appropriately and resolves routine inquiries.
• Schedules and maintains calendar of appointments and coordinates travel arrangements for department personnel.
• Collects expense data and files expense reports for departmental personnel.
• Assists with coordinating meeting events.
• Receives and directs visitors.
• Processes all incoming and outgoing mail, including legal documents.
• Processes invoices and requisitions, reconciles time cards, monitors and reconciles controllable expenses, assists in the preparation of annual budgets and handles other administrative functions.
• Generates and distributes reports concerning/affecting the activities of the functional area on a scheduled or unscheduled basis, including the preparation of departmental presentations.
• Maintains confidential records.
• Interfaces with employees and outside counsel to aid in the provision of Legal services, including coordinating with employees to pick up or sign documents.

This position is hourly nonexempt status, which means you are eligible for overtime pay.

Minimum Requirements\:

• High School diploma or GED required.
• 5+ years of secretarial experience required.
• Able and willing to work on-site, in-person at the Valero San Antonio location, required.

Preferred Requirements\: 

• Experience providing administrative support in a legal office or legal department
• Texas notary public is preferred.

Need more reasons to work for a company that is both professionally challenging and culturally rewarding?  Take a look at some of our best-in-class benefits\:

• Competitive Pay and Annual Bonus Program
• 100% match on 401(K) up to 7%, with immediate vesting
• Company-sponsored Pension Plan
• Comprehensive Healthcare and Wellness Programs
• Onsite Daycare Center
• Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
• Onsite Pharmacy
• State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
• Onsite cafeteria open for breakfast and lunch
• Sprawling campus with walking paths and access to biking trails

Benefits described above are highlights only, subject to an employee’s eligibility and work location. 

All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https\://www.tsa.gov/for-industry/twic.  

Position level and salary will be commensurate with qualifications and experience.

Valero's employees and team-focused culture drive our success. We’re invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers.

Valero is an EEO Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero.  Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.  

The posting may close earlier than the advertised date based on applications received.

Note\: Valero’s pre-employment process includes successful completion of a background check and hair-analysis drug screen.

Minimum Requirements\:

• High School diploma or GED required.
• 5+ years of secretarial experience required.
• Able and willing to work on-site, in-person at the Valero San Antonio location, required.

Preferred Requirements\: 

• Experience providing administrative support in a legal office or legal department
• Texas notary public is preferred.

Need more reasons to work for a company that is both professionally challenging and culturally rewarding?  Take a look at some of our best-in-class benefits\:

• Competitive Pay and Annual Bonus Program
• 100% match on 401(K) up to 7%, with immediate vesting
• Company-sponsored Pension Plan
• Comprehensive Healthcare and Wellness Programs
• Onsite Daycare Center
• Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
• Onsite Pharmacy
• State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
• Onsite cafeteria open for breakfast and lunch
• Sprawling campus with walking paths and access to biking trails

Benefits described above are highlights only, subject to an employee’s eligibility and work location. 

All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). It is Valero’s policy that employees must wear this card at all times while working at the refinery. Please review eligibility criteria at https\://www.tsa.gov/for-industry/twic.  

Position level and salary will be commensurate with qualifications and experience.

Valero's employees and team-focused culture drive our success. We’re invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers.

Valero is an EEO Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero.  Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.  

The posting may close earlier than the advertised date based on applications received.

Note\: Valero’s pre-employment process includes successful completion of a background check and hair-analysis drug screen.